Declare populations and cut-off
Identify the statement and ledger exports, their source references, included periods, currencies and snapshot times before comparison begins.
Workflow blueprint
Accounting reconciliation software with a reproducible method
A cut-off worksheet where both populations, every match rationale and the unresolved exception list remain available to the reviewer.
Describe disciplined reconciliation evidence while excluding live bank connections, automatic matching, generated journals, fraud conclusions, audit and certified book accuracy.
TL;DR — Describe disciplined reconciliation evidence while excluding live bank connections, automatic matching, generated journals, fraud conclusions, audit and certified book accuracy.
Attach a reason to each match
Preserve exact, grouped and timing explanations so another reviewer can reconstruct why records were associated.
Own every remaining exception
Classify missing evidence, duplicates, aged items and unsupported charges with a responsible person and next action.
Approve adjustment and sign-off separately
Keep proposed corrections outside the ledger until authorised, then record what the reviewer accepted and which differences remain open.
Page-specific decision aid
A source-snapshot, match, exception and adjustment sign-off sheet
The sheet compares a dated bank statement with a cash-ledger export. It distinguishes cleared pairs, a deposit in transit, an old unpresented payment, a duplicate import, an unsupported charge and a proposed fee correction, each with evidence, age, owner and final disposition.
- ✓A zero residual cannot explain a hidden matching rule.
- ✓An exception can remain open after method sign-off.
- ✓Proposed adjustment is not a posted journal.
Scope first
What Codeblix would confirm before implementation
This page is an operational blueprint. The final workflow, screens, permissions and integrations depend on your current process and agreed implementation scope.
- ✓Both comparison populations retain immutable snapshot identity
- ✓Match rationale is visible instead of hidden in a residual balance
- ✓Exception ageing ownership and evidence are reviewable
- ✓Bank automation fraud audit and accuracy-assurance claims excluded
Relevant Codeblix foundations
Review the existing product areas that support the proposed workflow.
Use the related planning tools
Run the operational calculation, save the result in the URL and share it with your team.
Map this workflow to your operation
Tell Codeblix how work moves today. We will confirm the practical scope before proposing an implementation.
Discuss your workflow