Purchase Orders

Last updated: Updated June 2026

Raise purchase orders from low-stock alerts or manually. Receive against POs with one click. Track supplier prices and order history.

How it works

Open the Purchase Orders module. Choose the supplier, add items and quantities, set the expected delivery date. Codeblix generates the PO with supplier terms, prices, and totals. Send the PO by email or print it.

From low-stock alerts

When a low-stock alert fires, the email and WhatsApp message include a one-click link to create a PO with the supplier and quantities pre-filled. Saves time and avoids stockouts.

Receive against PO

When the supplier delivers, open the PO and mark lines as received. Codeblix updates the inventory (with the new cost) and accounts payable (with the supplier balance). Auto-reconcile with bank payment when the invoice is paid.

Supplier price lists

Each supplier has a price list per item. Use the latest prices when creating a PO. Price history is tracked so you can see price changes over time.

Internal links

See Inventory module, Low Stock Alerts, and General Ledger.

Why this feature matters in daily operations

Purchase Orders is most useful when it removes a repeated manual step from the business. For a Mauritius company using MRA-compliant billing, every operational shortcut must still preserve tax accuracy, invoice traceability, customer records, and audit history. Codeblix keeps the feature connected to the same customer, item, user, and reporting data used elsewhere in the platform.

This means staff can work faster without creating a second source of truth. Managers get cleaner reporting, accountants get better supporting records, and owners can review what happened without searching through spreadsheets, WhatsApp messages, or separate desktop files.

Setup and usage guidance

During setup, define who can use this feature, what approval rules apply, and what information must be captured before a record is saved. For best results, test the workflow with real examples from the business: common products, typical customers, normal discounts, and the edge cases that usually cause mistakes.

How Codeblix keeps it audit-ready

Every action should support a clear audit trail. Codeblix is designed so operational features support compliance instead of bypassing it: records are structured, permissions are controlled, and reports can be reviewed when the business needs to explain a transaction or reconcile activity.

Buying and rollout advice

Before choosing software for Purchase Orders, ask for a workflow demonstration using your own type of transaction, not only sample data. The test should include the normal case, a correction, a credit note or refund where relevant, a report export, and the user permissions your team will actually use. This quickly shows whether the system is ready for daily work or only looks good in a short demo.

Also check support and onboarding. For Mauritius businesses, local context matters: VAT treatment, MRA fiscalisation, offline behaviour, document wording, accountant expectations, and staff training can all affect the success of the rollout. A good implementation should make these details clear before go-live.

Why Codeblix is a strong fit

Codeblix is built around the Mauritius compliance environment and the practical needs of small and medium businesses. The platform is designed to keep invoicing, POS, inventory, accounting, reports, and customer records connected, so owners can reduce manual reconciliation and operate with cleaner data.

The best result is a system your staff can use every day without workarounds. That means clear screens, reliable records, exportable reports, controlled access, and a support team that understands the local EBS requirements.