Batch and Expiry Tracking

Last updated: Updated June 2026

Track inventory by batch number, expiry date, and serial number. FEFO auto-picking for perishable goods. Expiry alerts via email and WhatsApp.

How it works

When receiving stock, enter the batch number, expiry date, and quantity. Codeblix tracks each batch separately. When selling or picking, FEFO (first-expiry-first-out) auto-selects the batch with the earliest expiry.

Expiry alerts

Set an expiry window (e.g. 30 days). Codeblix sends email and WhatsApp alerts for stock expiring within the window. Take action (discount, transfer, write-off) before the stock goes to waste.

Serial numbers

For high-value items (electronics, appliances), track by serial number. Each serial number has its own history: purchase, sale, warranty, return.

Traceability

Full traceability per batch: which customer received which batch, when, and from which supplier. Critical for recalls and quality audits.

Internal links

See Inventory module, Codeblix for pharmacies, and Codeblix for grocery.

Why this feature matters in daily operations

Batch and Expiry Tracking is most useful when it removes a repeated manual step from the business. For a Mauritius company using MRA-compliant billing, every operational shortcut must still preserve tax accuracy, invoice traceability, customer records, and audit history. Codeblix keeps the feature connected to the same customer, item, user, and reporting data used elsewhere in the platform.

This means staff can work faster without creating a second source of truth. Managers get cleaner reporting, accountants get better supporting records, and owners can review what happened without searching through spreadsheets, WhatsApp messages, or separate desktop files.

Setup and usage guidance

During setup, define who can use this feature, what approval rules apply, and what information must be captured before a record is saved. For best results, test the workflow with real examples from the business: common products, typical customers, normal discounts, and the edge cases that usually cause mistakes.

How Codeblix keeps it audit-ready

Every action should support a clear audit trail. Codeblix is designed so operational features support compliance instead of bypassing it: records are structured, permissions are controlled, and reports can be reviewed when the business needs to explain a transaction or reconcile activity.

Buying and rollout advice

Before choosing software for Batch and Expiry Tracking, ask for a workflow demonstration using your own type of transaction, not only sample data. The test should include the normal case, a correction, a credit note or refund where relevant, a report export, and the user permissions your team will actually use. This quickly shows whether the system is ready for daily work or only looks good in a short demo.

Also check support and onboarding. For Mauritius businesses, local context matters: VAT treatment, MRA fiscalisation, offline behaviour, document wording, accountant expectations, and staff training can all affect the success of the rollout. A good implementation should make these details clear before go-live.

Why Codeblix is a strong fit

Codeblix is built around the Mauritius compliance environment and the practical needs of small and medium businesses. The platform is designed to keep invoicing, POS, inventory, accounting, reports, and customer records connected, so owners can reduce manual reconciliation and operate with cleaner data.

The best result is a system your staff can use every day without workarounds. That means clear screens, reliable records, exportable reports, controlled access, and a support team that understands the local EBS requirements.