Your complete illustrated warehouse guide.

One login. Every company. Each with its own stock, orders and accounts. Welcome to Codeblix Warehouse. We'll follow one order, from the first phone call to the final report. Here's the group we'll use. Four companies, each one independent. Island Imports brings in bulk stock, and sells it to Central Depot. The depot supplies Swift Distribution, and also sells to the public at its counter. Swift Distribution takes the orders, invoices the shops, and delivers. And Corner Retail Shop runs on its own, with its own till, stock and accounts. Part one: companies and people. Owners can open the group overview. It shows every company side by side, read only. Sales, money owed, stock, and anything that needs attention, per company. To act, you open the company itself. The group view never mixes the books. In Team and Roles, every person gets one login. Then you choose which companies they can open, and what they can do in each. Priya, the manager, works in all four. Jay, a driver, sees only Swift Distribution, and only his own route. Sales reps, planners, storekeepers, merchandisers and accounts staff each see the work that matches their role. Under Settings, Companies lists every business in the group. You can add a new one at any time. Each company switches on only the working areas it needs. The depot uses stock and the counter. Swift Distribution uses sales, planning and deliveries, and sells from the depot's stock. If things change later, switch an area on for another company. Past records stay where they are. Part two: selling. CRM and Sales is where the sales team starts each day. Customers due for a call are listed by rep, zone and area, based on how often each one should be contacted. Open Bayview Supermarket. It shows the contact, the last invoices, and every past call. Anil starts the call, so the customer is marked in progress. Nobody else calls them by mistake. He records the outcome: order taken. If a rep is away, their customers can be reassigned, and the history stays. Need to show what's available? Press Catalogue on the customer record. Pick all products or a range, with standard prices, or this customer's own prices. Codeblix builds a PDF from the product list and stock, and sends it on WhatsApp in one step. Products and Pricing holds the buying price and every selling price. Each product has a price per group: depot, van, shop, regular and retail. You can add more groups, like staff, VIP or free of charge. Named customers can also have their own negotiated price. To raise prices, select a group and the products, and increase just those. The other groups stay as they are. The margin category, A, B or C, is separate. It's used for reports, not for choosing a price. Now the order. Choose the customer, and their price group fills in by itself. Add products and quantities. Prices, VAT and allowed discounts are applied for you. Delivery defaults to tomorrow, but same day, or a later date, are allowed. Save it, and the order waits in Orders to check. An office user reviews it, then turns it into an invoice. When it's urgent, an authorised user can create a direct invoice. And orders taken on a phone arrive here without retyping. Part three: stock. Swift Distribution doesn't keep its own warehouse. It sells from the depot's stock. So when the order is invoiced, a linked sale appears at Central Depot, ready to prepare. Each side keeps its own document: a sale for the depot, and a purchase for Swift Distribution. Short supply, returns or price differences stay visible on both sides. And processing it twice never creates a second copy. Stock comes in through purchasing. The depot raises a purchase order to Island Imports, or to an outside supplier. When goods arrive, the storekeeper records the quantity received, the batch, and the expiry date. Then the supplier invoice is matched to the order and the delivery. Any difference is flagged before it's accepted. Only then do the stock and the supplier balance update. Inventory shows stock by batch. One product can have several batches, each with its own expiry date. The cards at the top show what's expiring within thirty days, what's running low, and how many batches are tracked. Open a batch to see where it is, then print a batch label, or move the stock. The product barcode still identifies the product. The batch label tells the warehouse which batch it is. There are two kinds of counter sale, and they're kept apart. At the depot counter, a member of the public buys from the depot's own stock, at the retail price. Scan or pick the items, take payment, and the sale lands in the depot's books. Corner Retail Shop has its own till, its own stock and its own accounts. Same screen, different company. Part four: delivery. Planning and Loading starts with everything due out on the chosen date, grouped by area. Tick the orders, and add them to a route with a truck and a driver. The route summary shows the stops, the weight, and the cash to collect. Then print the loading list by product, the loading list by customer, and the delivery sheet. If more orders come in after printing, add a late supplement for the same route. In Cargo details, the depot sees the truck, its slots, and how full it is. Shipments are assigned to free slots until the load is ready. The goods are checked against the list, and the truck is dispatched. On the road, Jay uses the driver app. He sees only his own route. Navigate takes him to the next stop. At each customer, he marks the delivery as delivered, partial, closed, or not delivered. Returns are recorded on the spot, and the time and location are saved with the result. Then he records the cash collected. Back at the office, the cash-in screen compares what the system expects with what's counted. Expected: sixty-two thousand, four hundred rupees. Counted: sixty-two thousand, one hundred and fifty. The difference of two hundred and fifty rupees stays visible until someone explains it. Receipts are then allocated to each customer's invoices, so balances are always right. Merchandisers use the same app for store visits. When Nisha arrives, the checklist opens: shelf, fridge, expiry and price checks. Photos are taken fresh in the app, not picked from the gallery, and the time and place are saved. Managers can see every visit on a map. Part five: accounts and reports. Every company keeps its own accounts. Separate books, separate results. They all start from the same standard chart of accounts, with the same codes and names. You can add accounts, but the rules keep the structure: a new code must sit inside its group, and the name must be unique. Account roles tell Codeblix which accounts to use for bank, customers, suppliers, stock and VAT. You don't post sales by hand. When Swift Distribution invoices Bayview Supermarket, the entry is made for you. Trade receivables, twenty-seven thousand, seven hundred and thirty-eight. Sales, and VAT at fifteen percent, on the other side. The linked sale between the depot and Swift Distribution is posted in both companies, each in its own books. Mistakes are fixed with a reversal, never by editing history. And manual journals are there when you need them. Analytics and Reports shows how the business is really doing. Sales by representative, and by margin category, not just the easiest products to sell. Route performance, stock by expiry date, and cash-in differences by route. Every report runs per company, and exports to Excel or PDF. For the owner, Consolidation combines the results of all four companies. Sales between group companies are removed, because the group can't sell to itself. Every linked sale is recorded on both sides, so Codeblix knows exactly what to remove. Your accountant reviews it before it's final, following accounting principles. And the system grows with you. These modules can be added as you need them. Fixed assets, cash flow, budgets, and a compliance area for C.S.G., VAT and tax. A built-in chat, so teams stop relying on email. And a tasks area to raise a query, escalate it, and follow it up. So that's the full cycle. A call becomes an order, an invoice, and a linked supply from the depot. Then a loaded truck, a delivery, cash counted at the office, and a report for every company. You're ready to run every company, from one place.