Create the vehicle passport
Record unit identity, VIN source reference, depot, ownership or lease context and the person responsible for its current operating state.
Workflow blueprint
Fleet management starts with evidence behind vehicle availability
A fleet operating model for accountable records, without live location, ELD, routing, driver scoring or regulatory clearance claims.
Link each vehicle to its assignment, journey, observed inspection, fuel source, incident packet, maintenance event and human availability decision while preserving the source of every status.
TL;DR — Link each vehicle to its assignment, journey, observed inspection, fuel source, incident packet, maintenance event and human availability decision while preserving the source of every status.
Issue a trip authority record
Join the assigned driver, stated purpose, planned window, dispatch decision and return evidence without pretending to track location.
Separate observations from repairs
Keep inspection notes, fuel entries, incidents and service jobs in their own evidence packets so one cannot silently close another.
Review availability for reassignment
Use recall questions, restrictions, open work and reviewer decisions to label the unit available, held or requiring further review.
Page-specific decision aid
A vehicle, assignment, trip, inspection, fuel, incident, service and release evidence map
The map tests one van moving between depots, a changed driver assignment, a pre-trip observation, a fuel entry with an odometer mismatch, an incident hold, a recall question, a linked service job, a reviewer challenge and a conditional return to the available pool.
- ✓A scheduled trip is not a live position.
- ✓Fuel arithmetic is not evidence of misuse.
- ✓Availability requires a named decision source.
Scope first
What Codeblix would confirm before implementation
This page is an operational blueprint. The final workflow, screens, permissions and integrations depend on your current process and agreed implementation scope.
- ✓Vehicle identity and assignment history survive staff changes
- ✓Fuel entries retain purchaser source quantity and odometer context
- ✓Incident and repair records cannot overwrite inspection evidence
- ✓GPS telematics ELD routing roadworthiness and compliance excluded
Relevant Codeblix foundations
Review the existing product areas that support the proposed workflow.
Use the related planning tools
Run the operational calculation, save the result in the URL and share it with your team.
Map this workflow to your operation
Tell Codeblix how work moves today. We will confirm the practical scope before proposing an implementation.
Discuss your workflow